Privacy Policy

TALENT & MORE Executive Talent Solutions’ Privacy Policy

This policy explains how we process personal data within our international businesses delivering search, consulting and assessment services, including how it affects our websites.

TALENT & MORE (“we”, “us”) is committed to keeping your information secure and managing it in accordance with our legal responsibilities, under the privacy and data protection laws applicable wherever we operate in the world, as well as the General Data Protection Regulation (Regulation (EC) 2016/679 (“GDPR”) in the European Union (“EU”).

1) Introduction
TALENT & MORE is committed to protecting the private information of the data subjects including the users to our website, www.talentandmore.com. To ensure that your personal data remains secure we are regularly communicating our privacy policy and guidelines to all TALENT & MORE employees and we strictly enforce privacy safeguards within the organization. We use personal data collected based on your consent in a responsible and secure way to provide our services, and in particular to present our clients with the best talent as well as to present you with the best career opportunities.
This Privacy Policy describes our privacy practices regarding the collection, and worldwide processing of personal data collected through our website www.talentandmore.com, as well as personal data gathered by TALENT & MORE in relation to the provision of executive search and the recruitment of executives and other HR related functions, and consultancy projects. We collect information from candidates directly when you upload your CV or resume to our candidate portal or when you send this to us via email or post. We also collect information from you when you speak with a TALENT & MORE employee in any office around the world.
TALENT & MORE is a wholly owned company and is the sole controller of all information collected globally, and we are committed to protecting the privacy of your
personal data. In this statement we announce our policies regarding the collection, use and transfer of your personal data, the security methods TALENT & MORE uses to protect such data and your rights in relation to the processing of your personal data. By using this website and/or by sharing your personal data with us, you state your agreement to the terms and conditions set out within this Policy. If the terms set forth within this Privacy Policy are not acceptable for you for any reason please do not use www.talentandmore.com and do not share your personal data with us in any way.

2) Personal Information collected
TALENT & MORE is an executive search, HR consulting and assessment firm, and for these purposes we collect a variety of personal data necessary to provide such services in a secure and highly confidential database accessible only by TALENT & MORE. TALENT & MORE treats all Personal Data in a manner consistent with the requirements of General Data Protection Regulation and local legislation of the territories where the data is processed.
We collect your data such as your contact details, professional experience, and professional plans based on your explicit consent which you may submit through this website. We do not collect and retain any personal data of mere visitors to our website other than cookies. All data subjects have the following rights: to access and adjust personal data, to file a written, motivated request to cease processing or to object against processing of personal data, and the right to withdraw consent at any time. We process your data for the period of providing services to you and/or to our clients. If you granted us consent to process your data but decided that you no longer want your data to be processed please reach out to our Data Protection Officer at dpo@talentandmore.com Data subjects are also entitled to lodge a complaint with respective supervisory authority.
We may process personal data of prospect candidates based on our legitimate interest as executive search company however we comply with GDPR principles of data minimization and carefully consider the legitimate interest of the data subjects. The legal basis intent for which TALENT & MORE collects, processes and retains your personal data throughout the term of your (prospect) relationship with us as a candidate, correlates with search mandates for our clients, and your prospective candidacy. We retain the data for a period of our engagement by the client and/or until you withdraw your consent to ours processing your data.
Our records may include your: personal address and contact details; marital status; educational background; job application; past and/or current CV; areas of expertise and interests; details of expected compensation/fees; comments and communication.
We may obtain content of our records either directly from you, or via relevant social media platforms, reference interviews executed during the search execution process, or during the interview and interaction process you have had with a TALENT & MORE employee, with your conveyed consent.
It is important to differentiate between the non-sensitive data required for recruitment purposes which may be submitted through this website and the sensitive data which are not required or requested additionally, unless legally required to do so with a candidate’s consent at a later stage of the search and recruitment process. Data that is deemed non-sensitive, which is collected via our website, may include personally identifiable information such as: professional experience, career history, education history, resume/CV and contact information. By choosing to enter your personal information on www.talentandmore.com, send via e mail or post, you indicate your acceptance and willingness to disclose this information to TALENT & MORE and to be considered, when appropriate, for one of TALENT & MORE confidential executive search mandates.
If you choose not to disclose personal information via our website, then TALENT & MORE will be unable to provide you the services offered or consider your relevance for our executive search process for placement in one of our confidential executive search placements, since employment, educational and other personal information is necessary in order to assess your employment opportunities. Should you wish to remain an active candidate but do not submit your personal information via our website, www.talentandmore.com, then you are recommended to contact someone within a local TALENT & MORE office by email with your information and/or to set up an appointment. Email addresses to local offices can be found on www.talentandmore.com.
TALENT & MORE recommends that you do not provide data defined by the laws as the sensitive through our website; however we do not forbid submission of such data when done with your prior and unambiguous consent. Your choice to provide such data and your eligibility for a TALENT & MORE confidential executive search placement remains a personal decision and requires you to express unambiguous consent as provided within this website. This data is not required by TALENT & MORE for eligibility, and data
deemed sensitive could be, but is not limited to, information related to race or ethnicity, political views, religion, philosophical beliefs, trade union memberships, physical and/or mental health impairments, sexual orientation, or criminal record. If, for any reason, you do wish to provide such information deemed as sensitive data, TALENT & MORE accepts your explicit and unambiguous consent to use that information in the methods described throughout this Privacy Policy.
3) Use and disclosure of personal information
The data collected is encrypted, controlled and securely stored on our IT Systems internally administered by TALENT & MORE in Vienna.
Our systems are constantly monitored and have restricted access granted only to our own employees and consultants. The data stored within our IT systems is shared with our global network of offices under Data Control and Processing Agreement that contains Standard Contractual Clauses.
We do not trade or otherwise commercially share the data collected to gain any benefit from it. We only share the data as consented by the data subjects with our clients for particular executive search related assignments. We may need to share some data with our services providers, such as computing providers or financial institutions, and we always do this in line with the laws of a particular jurisdiction, whenever possible based on Data Processing Agreement obliging the processors and/or the controllers to securely store shared data and process it lawfully with the highest standards of professional care and legal compliance.
As required by TALENT & MORE clients, we may need to present you as a potential candidate to potential employers (TALENT & MORE clients), your personal data may be securely shared with clients and/or transferred between TALENT & MOREs’ international offices which are wholly owned and adhere to the same guidelines that are presented within this Privacy Policy. In addition, each TALENT & MORE entity is committed to implementing the appropriate data integrity and security measures required by the country in which it resides in order to keep private your information.
In most standard situations, we provide personal information regarding candidates to prospective employers/our clients or reference sources only if the candidate has authorized us to do so. However, on rare occasions we are engaged to conduct highly confidential searches for senior executives and on those rare occasions, prospective
candidates’ personal information may be provided to the client without the candidate’s prior request or knowledge.
Below is a non-exhaustive list of various ways in which we may use and/or disclose supplied sensitive and/or non-sensitive personal data that was transmitted to TALENT & MORE via our website www.talentandmore.com, e mail or post.
– TALENT & MORE may use personal data collected regarding potential candidates to identify professional opportunities that we deem relevant and of interest for the candidate and the prospective employer/our client. We then provide this personal information to the prospective employer/our client as per agreed search requirements. We reserve the right to contact potential candidates regarding such opportunities.
– The information obtained by TALENT & MORE in regards to our clients, including business contact information is kept and used as part of the provision of our executive search and consultancy services.
– Other situations that could involve use of personal information could include, but is not limited to: updating of data; responding to inquiries; other communications; modification, improvement, refinement and validation of intellectual property and technology; accounts and records; responding to complaints and other inquiries; personal data can also be used for proposals, engagement letters, presentations, research surveys, white papers, advertising, marketing and public relations.
TALENT & MORE and all of its wholly owned offices can use personal data submitted to us for the purposes stated above but are not limited to the purposes stated above. TALENT & MORE remains responsible for how the personal information will be used.
TALENT & MORE reserves the right to disclose or transfer, any and all personal information that we collect from visitors, or that we otherwise collect in connection with the provision of our services, to a third party in connection with a strategic alliance with such third party, or in the event of a sale of our company, a merger or consolidation involving TALENT & MORE or one of its offices, or a sale or transfer of assets or of any portion of our business or the business of one or more of our offices.
Personal information collected by TALENT & MORE is used only for the intended purposes stated at the time of collection. TALENT & MORE does not sell or share your personal information for unrelated purposes to third parties, unless otherwise stated at the time of collection or required by law. If at any time we decide to use personal data in
a manner different from that stated at the time it was collected, we will notify you and give you a choice as to whether or not we use your information in this different manner. No notification and choice will be sought, however, if TALENT & MORE is compelled or required by applicable law, statute, regulation, ordinance or court order to disclose personal data.
4) Information security
To prevent unauthorized access, maintain accuracy of data and ensure proper use of information, www.talentandmore.com has put in place appropriate physical, electronic and managerial security procedures to safeguard all information collected online. All sections of the website in which personal information is submitted or exchanged employ industry standard SSL encryption and are authenticated by DigiCert.
TALENT & MORE will not process, use or transfer personal data in such a way that is not in line with that which is outlined in this Privacy Policy, we will use our best efforts to ensure that data is accurate, complete, current and reliable for its intended use. We also will use our best efforts to protect your information from loss, misuse, unauthorized access, disclosure, alteration and destruction.
We constantly train our employees on data protection related matters and frequently review our policies and systems in place in order to make sure that we process personal data with the highest standards of professional care and legal compliance.
5) Link to other Internet sites, cookies and data tracking
The TALENT & MORE website includes links to third party websites and you should be aware of that when you leave www.talentandmore.com to go to other, third party websites. This Privacy Policy applies solely to information collected by the TALENT & MORE. Information collected by third parties and/or their websites are not covered by the statements made in this Privacy Policy, and may be subject to other less strict policies. This Privacy Policy does not apply to, nor is TALENT & MORE responsible for, any content, privacy practices, or conduct of such websites. We encourage our users to be aware when they leave our website to read the privacy policies of each and every web site, including those that collect personally identifiable information.
Please be aware that certain sections of the TALENT & MORE website do contain cookies. Cookies are packets of information that are stored on your computer’s hard drive.
TALENT & MORE may use browser cookies on this website. By using our website you accept the
use of cookies in accordance with this Cookie Policy.

If you do not accept the use of these cookies please disable them by following the instructions in http://www.allaboutcookies.org/manage-cookies/ or by changing your browser settings.
Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. We use cookies to deliver services requested by you.
We may use necessary cookies which are essential to navigate our website and its features; functionality cookies to remember the choices you make; and performance cookies which collect information about how you use the website.
We do not collect and/or retain any personal data or any other information that may allow us to identify you through cookies.
You may control cookies by erasing them from your device, blocking all cookies, and receiving alert when a cookie is stored on your device. You may learn more by visiting this website, which is external to our website and commonly used and recommended as an independent source of knowledge about cookies: www.allaboutcookies.org. Please note that TALENT & MORE are not responsible for the content of the www.allaboutcookies.org and we accept no liability for your personal decisions about how to deal with cookies.
6) Changes to our Privacy Policy
TALENT & MORE reserves the right to modify or amend the Privacy Policy at any time and for any reason. If there are material changes to the Privacy Policy, we will post those changes here. Please revert back to this Privacy Policy from time to time to be informed. If you do not wish to continue using this website after reading the revised Privacy Policy, you will be given an opportunity to opt-out.
Nothing contained in this Privacy Policy is intended to create a contractual agreement or legal relationship between TALENT & MORE and any user visiting the website or provide identifying information in any form.
7) Questions
If you have any questions about your personal information, please e-mail TALENT & MORE at dpo@talentandmore.com

Date of last revision: January, 2020